Academic Year 2024-2025 Meetings

Date: 9/9/2024

Time: 10-11am

Recording Link

Agenda:

10:00-10:10am                Welcome, introductions

10:10-10:25am                Theryn/Procurement Services and Amalia/Expenses

Procurement, furniture, fund manager delegating /PO approvals in WorkDay, logo policy, timeline for procurement requests.

Procurement Presentation

10:25-10:45am               Taylor Bickford

Autumn Harvest Market and Employee Relief Fund

10:45-10:50am               Five Minutes of Fun

Features the CSM Museum

10:50-10:55am               Wrap up

Survey results

 Next meeting

Relevant Links from Meeting:

Link for requesting IT Software.

Price agreements and approved hotel vendors.

List of rental car agencies.

MAPS Knowledge Base

Financial Policy Index D

Controller’s Office- General Accounting and Forms

Mines Gifts, Prizes, and Awards

Employee Relief Fund

Autumn Harvest Market

Autumn Harvest Donation Sign-Up

Date: 10/8/2024

Time: 3-4pm

Recording Link: Administrative Professionals Meeting-20241008_215628-Meeting Recording.mp4

Agenda:

October 8, 2024              Meeting Agenda

3:00-3:05pm                      Welcome

3:05-3:35pm                      Craig Hess- Employee and Labor Relations

HRA Team and their role on campus, Courses on Professionalism, Essential Communications, and Promoting Employee Success

3:35-3:50pm                     Rakhi Ihiga- Learning and Development

                                           Workday Learning

3:50-3:55pm                     General Q&A

3:55-4:00pm                     Wrap up

Relevant Links from the meeting:

Craig’s Presentation

Rakhi’s Presentation

Date: 11/12/2024

Time: 9:30-10:30am

Recorded Meeting Link

Agenda, Nov.12th, 2024

9:30-9:35am                     Welcome, Introductions

9:35-9:45am                     Desk Stretching with Erika Stone

9:45-10:15                         Megan Abbey International hires – RTT, Legal, HR, and ISSS

International Scholars Presentation

10:15-10:25                      Amalia Queller – Controllers update

10:25-10:30                      Wrap up and See you next month!

Moonlight Breakfast sign up to serve an evening meal to students during Finals Week!

AFC Harvest Market tomorrow!!!’

We have anew email Adminpro@mines.edu

Date: 12/10/2024

Time: 3-4pm

Meeting Link:

Topics:

Raising money for the Student Emergency Fund (SEF) – Mary Elliott

Ergonomics and Winter Break Prep, Basic Ergonomic Self Assessment Checklist – Kyle Filkins

Alcohol Approvals, Request to Serve Alcohol Form – Caroline Fuller

End-of-Year Paycheck Process – Melisa Grady

Date: 1/14/2025

Time: 10-11am

Meeting Link:

Agenda:

10:00-10:05am – Welcome

10:05-10:25am – Rose Foster, Device Life Cycle

10:25-10:45am – Peter Estacio, Blaster Print updates

10:45-11:00am- Questions and Final Thoughts

Links:

Network Mod Project: https://it.mines.edu/networkmodernizationproject/

Blaster Print Map

IT Device Updates

• Standard Device Coverage: IT now covers the cost of standard devices for all faculty and staff. View the specifications of these standard devices here.
• Device Replacement:
• Devices will be replaced every five years.
• Submit a ticket to request a new device for any employee with a device older than five years.
• All new employees are eligible for a new standard device. Submit a ticket upon their hire.
• Device Returns:
• When requesting a device for a new employee, please provide information about the departing employee’s device. If it was provided by IT, it must be returned for data wiping and inclusion in the loaner pool for part-time or adjunct faculty.
• For departing employees not being replaced, submit a ticket to return their IT-provided device.
• Department Purchased Devices:
• IT does not support equipment older than five years.
• Please note the age of any departmental devices you plan to retain.
• IT can assist with the recycling of outdated equipment.
• Non-Standard Device Requests: 
• If the standard device does not meet your specific needs, submit a ticket to request alternative options. Matt Ketterling, Senior Director of Infrastructure Services, will work with you to explore suitable solutions.

Network Project & Printer Relocations

• Network Compatibility: 
• The upcoming network upgrade will require the use of IT-standard printers (Blaster Print stations). Non-standard printers will no longer function on the network.

• Enhanced Printer Support:
• IT will assume full responsibility for all campus printers, including:
• Providing and maintaining all printers.
• Covering the cost of toner and paper.
• Ensuring regular refilling of supplies.
• Addition or relocation of Blaster Print Stations: 
• IT will ensure the availability of secure printing stations on every floor of each building for convenient access by all staff and students.
• Secure Printing: 
• Print jobs will only release when you authenticate at the printer using your Blaster card.
• Project Timeline:
• View the published schedule for building-specific changes on this website.
• Communication & Support:
• Building proctors will be notified in advance of any changes within their buildings.
• We encourage proctors to communicate these changes to all building occupants.
• For urgent supply needs or technical assistance, please contact the IT Service Desk at xHELP. Support is available until 9:00 PM weekdays and throughout weekends.

Misc topics

• Someone asked for the date that we will be transitioning to Lenovo and away from Dell. Our Infrastructure Services department is finalizing that transition now and we expect it to be complete by early next month. With the transition to the new vendor, there will no longer be a direct order website. All device orders should be done through IT so we can ensure compatibility with our network and systems. Please submit a ticket with any device ordering requests. 
• Someone asked if we were allowed to recycle old personal technology through our recycle program. I reached out to Lauren Poole, our Sustainability Coordinator, and she said that our contract does not allow for personal recycling. However, they do have a box in the EHS office to recycle cell phones. 

Date: 2/11/2025

Time: 3-4pm

Meeting Link:

Topic: Marketing and Communications

• Introductions (all)
• Updates and 5-Minute Tips
  • Marq (Christina)
  • Canto (Tim)
  • Social Media (Leilani)
  • Marketing (Ken/Andrea) – overview of our approach with grad (bundles, priority, general brand, undergrad)
  • Website (Ken/Karie/Sara) – RFP status, keep working on your sites
  • Media Relations (Erich) 
  • Storytelling (Emilie)
    • Newsroom – how to submit story ideas/tips, what we cover
    • Daily Blast (Jasmine)
    • Magazine (Ashley)
  • Monday Requests (Katja) – show our request form/tips for project submissions
• Q&A

Date: 3/11/2025

Time: 10-11am

Meeting Link:

Topic:

Jaime Bachmeier- Guam Update

Meenakshi Singh (Interim Director of the Quantum Engineering Graduate Program)

Jerry Mason- Career Center- Job Posting Process

Date: 4/8/2025

Time: 3-4pm

Meeting Link:

Topic:

Date: 5/13/2025

Time: 10-11am

Meeting Link:

Topic: