Reporting Channels for Employees

The University provides various mechanisms to assist and encourage individuals to come forward in good faith with reports or concerns, regardless of whether the individual is personally involved in the matter. The following are the links to the reporting mechanisms and/or specific guidance in place for employees for various types of issues. The SpeakUP@Mines reporting may be used for any of these reports as well or for topics not listed here.

Type of Report	Examples	Reporting
Accounting Irregularities	Questionable accounting practices Management override Omitting information for required disclosures
Conflict of Interest (COI)	Undisclosed significant financial interest in research Consulting on research that conflicts with other interests Employee’s business conducting business with the school	Policy governs process. Conflicts of interest should be disclosed.
Employee Mistreatment/Personnel Issue	Wage and hour issues Bullying Insubordination Inappropriate communications Inappropriate physical behavior (drug or alcohol use, personal hygiene, threatening behavior)
Environmental Health & Safety	Unsafe lab conditions or behaviors Environmental problem Safety suggestion	EHS Safety Concern Report Form
Employee Theft	Stealing school resources Stealing cash	Reports can be made to Public Safety.
Executive Management Concerns	Misconduct with top-level management involvement
Faculty Grievances	Employment-related concerns (matters directly affecting the faculty member’s working conditions or working assignments)	Policy governs reporting procedures.
Fraud	Theft of university assets for personal benefit Bribes or kick-backs Improper financial reporting Purchase of personal items with university funds Falsification of time sheets or university records
Nepotism	Supervising a family member or spouse
Personal Relationships	Person in position of trust in a romantic or sexual relationship with a student
Policy or Regulatory Non-compliance	Violation of FERPA Not safeguarding sensitive information Violation of export controls, financial policies or BOT policies	Reports can be made to the Office of Compliance and Policy.
Research Misconduct or Academic Fraud	Misuse of sponsored funds Breach of policies Plagiarism Falsification or fabrication of results Departure from accepted practices	Policy governs reporting to the Research Integrity Officer(RIO).
Sexual Harassment, Sexual Violence, and Discrimination	Sexual assault, harassment, or discrimination Stalking Domestic Violence against an employee or student	Policy governs reporting. Reports may be made to Title IX personnel, as listed on the Title IX webpage.
Waste and Abuse	Misuse of resources Paying more for purchased products	Reports can be made to the Director of Internal Audit.
Workplace Violence	Threats Destruction of property Intimidation or bullying Endangerment of safety	Policy governs reporting to a supervisor, Public Safety, or Human Resources.