ADMISSIONS

MARKETING & EVENTS REQUEST

You’ve landed on the request form for internal Mines departments to request assistance from admissions for marketing and events.

This allows us to collect the information we need. Please allow a minimum of 15 business days for us to process your request, any requests that are submitted without proper lead time will will be reviewed and may be denied.

"*" indicates required fields

Your Information

Name*

First Last

Email*

Department*

Position*

Admissions Staff

Staff

Faculty

Student Employee (submitting on behalf of faculty/staff/department)

Request Details

Today's Date*

Select the category of your request:*

Communications (emails, print pieces, social media, etc.)

Event Support (event registration, invitations, etc.)

Website Update

Oredigger Checklist Update

Other

Select the category of your request:*

Communications (emails, print pieces, social media, etc.)

Event Support (event registration, invitations, etc.)

Website Update

Oredigger Checklist Update

Swag Request (Admissions ONLY)

Review Materials (Admissions ONLY)

Future Initiatives and/or Just An Idea

Other

Which population is this for?*

Undergraduate Students

Graduate Students

YOU SELECTED FUTURE INITIATIVES AND/OR JUST AN IDEA

There are always things you may want to see, ideas to make things better or something you know can be done but maybe can't be prioritized right now. Put in the request so we can at least have it on the list.

Title The Project Or Idea*

Give us the details For The Project or Idea! ...or upload a document with the details below.*

The more details the better, this can include when you may like to see this built, who it's for, why it's needed, etc.

FUTURE INITIATIVES AND/OR JUST AN IDEA

Max. file size: 250 MB.

YOU SELECTED COMMUNICATIONS

Here is what we need for your request.

Select which communications:

Printed Publication

Text Messaging

Social Media

Other

Give us the details! ...or upload a document with the details below.*

If you know exactly what you want it to say, share it here. Otherwise, don't worry, our team will develop it for you based on the details you share. (i.e. for an event email we would want Event Title, Date, Time, Location, Link To A Detail Webpage, etc)

Communications: Upload a Word or PDF document with your tracked changes below. (optional)

Accepted file types: pdf, docx, docm, doc, Max. file size: 250 MB.

Upload any headers, logos or signatures you would like use. (optional)

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 250 MB.

YOU SELECTED PRINTED PUBLICATION

Here is what we need for your request.

What kind of publication/s do you need?

The more details the better! (i.e. 24x36 poster, retractable table banner, quarter page sheet, full page 8.5x11 handout, event multi-page agenda, conference registration, etc)

Deadline?

Tell us if you need this by a certain date or leave blank if you have some time on this request.

Quantity

Approximately how many do you need? (i.e. 600 agendas)

YOU SELECTED SOCIAL MEDIA

Here is what we need for your request.

Do you want a post/s on the Admissions Social Media*

Do you want to write the text for the post/s?

Don't know what to say? Select for us to create it for you based on the details you provided.

What Should Your Post Say?

The shorter the better! Please also include the URL link if you want a link in the post.

Upload any images or designs you may have for posts. (optional)

If you don't have any - we will create these.

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 250 MB.

Are their any certain dates you'd like posts to occur?

Tell us if you have anything specific. (i.e. 10/7, 10/9, and on 10/23. -or- not on Fridays)

YOU SELECTED TEXT MESSAGING

Here is what we need for your request.

Do you want to write the text?

Don't know what to say? Select for us to create it for you based on the details you provided.

What Should Your Text Message Say?

This is limited to 160 characters, but the shorter the better - and just know they can't reply back.

YOU SELECTED EMAIL

Here is what we need for your request.

Email Subject Line

We can create one for you or if you want something specific, let us know. (i.e. "The Fall Career Expo Is Just One Week Away, Tommy!")

Who are we sending this to?*

The more details the better. (i.e. High school seniors who live in Colorado and have not yet applied to Mines)

What email address would you like replies to go to?

Departments this is typically your general email unless we determine the admissions email may be best. For admissions staff, you can leave this blank as we will default to the general inbox.

Email 1: Please indicate the date in which you would like the email sent.

Would you like a second email sent?*

(typically this is a reminder or another push to get a response)

Yes

Email 2: Please indicate the date in which you would like your second email sent.*

We will adjust some of the language and subject line to reflect the best for a second send.

YOU SELECTED COMMUNICATIONS OTHER

Here is what we need for your request.

Tell us what you need, the more details the better.

YOU SELECTED EVENT SUPPORT

Please note, this category does not include day-of support by our team. It is your responsibility to coordinate with your own staff for event logistics.

General Title For This Set Of Events*

This is a general event title for this group of events. You will add individual event names under each event listed. (i.e. Combined Information Sessions)

Has Admissions previously provided support for this event?

Is there a strategy or anything the events team should know for these event/s? (optional)

(i.e. this intentionally stacks with another event the next day, this is focussed on women in stem -or- these events are only for transfer.)

Select from the options below to indicate what is needed for event support:*

This is required for the event support category selected. If you only need an email please return to the top and select the communications category.

Event registration form and its communications (i.e. confirmation email, survey, etc)

In addition, do you need any of the following event support options?:

Event invite email and/or event reminder email

Tour guides

Registration Form and It's Communications

Here is what we need for your request.

Have these event/s previously been created in Slate?*

Deadline to register for each event in hours, this is when registration will close and users can no longer access the form:*

Eg: 24 hours before the event, etc.

How many events will this be?*

Event 1

Enter the information below for your first event.

Event 1 Type*

Event 1 - How will you host the virtual event?*

Event 1 - Zoom link:*

Event 1 Name:*

Event 1 Date:*

Event 1 Start Time:*

Event 1: Is the check-in time different than the start time?*

Event 1 Check-In Time:*

Event 1 End Time:*

Event 1 Registration Deadline:*

This is when the events registration window will close. Guests will no longer be able to register for the event. (i.e. close registration 48 hours before event begins)

Event 1 Location:*

Building and Physical Address

Event 1 Total Capacity With Guests*

NOTE: Registration will show as "FULL" when this number is reached.

Event 1 - How many guests can each registrant bring?*

(i.e. If you only want the registrant to attend solo this field should be '0')

Event 2

Enter the information below for your second event.

Event 2 Type*

Event 2 - How will you host the virtual event?*

Event 2 - Zoom link:*

Event 2 Name:*

Event 2 Date:*

Event 2 Start Time:*

Event 2: Is the check-in time different than the start time?*

Event 2 Check-In Time:*

Event 2 End Time:*

Event 2 Registration Deadline:*

This is when the events registration window will close. Guests will no longer be able to register for the event. (i.e. close registration 48 hours before event begins)

Event 2 Location:*

Building and Physical Address

Event 2 Total Capacity With Guests*

NOTE: Registration will show as "FULL" when this number is reached.

Event 2 - How many guests can each registrant bring?*

(i.e. If you only want the registrant to attend solo this field should be '0')

Event 3

Enter the information below for your second event.

Event 3 Type*

Event 3 - How will you host the virtual event?*

Event 3 - Zoom link:*

Event 3 Name:*

Event 3 Date:*

Event 3 Start Time:*

Event 3: Is the check-in time different than the start time?*

Event 3 Check-In Time:*

Event 3 Registration Deadline:*

This is when the events registration window will close. Guests will no longer be able to register for the event. (i.e. close registration 48 hours before event begins)

Event 3 End Time:*

Event 3 Location:*

Building and Physical Address

Event 3 Total Capacity With Guests*

NOTE: Registration will show as "FULL" when this number is reached.

Event 3 - How many guests can each registrant bring?*

(i.e. If you only want the registrant to attend solo this field should be '0')

Event 4

Enter the information below for your second event.

Event 4 Type*

Event 4 - How will you host the virtual event?*

Event 4 - Zoom link:*

Event 4 Name:*

Event 4 Date:*

Event 4 Start Time:*

Event 4: Is the check-in time different than the start time?*

Event 4 Check-In Time:*

Event 4 Registration Deadline:*

This is when the events registration window will close. Guests will no longer be able to register for the event. (i.e. close registration 48 hours before event begins)

Event 4 End Time:*

Event 4 Location:*

Building and Physical Address

Event 4 Total Capacity With Guests*

NOTE: Registration will show as "FULL" when this number is reached.

Event 4 - How many guests can each registrant bring?*

(i.e. If you only want the registrant to attend solo this field should be '0')

Event 5

Enter the information below for your second event.

Event 5 Type*

Event 5 - How will you host the virtual event?*

Event 5 - Zoom link:*

Event 5 Name:*

Event 5 Date:*

Event 5 Start Time:*

Event 5: Is the check-in time different than the start time?*

Event 5 Check-In Time:*

Event 5 End Time:*

Event 5 Registration Deadline:*

This is when the events registration window will close. Guests will no longer be able to register for the event. (i.e. close registration 48 hours before event begins)

Event 5 Location:*

Building and Physical Address

Event 5 Total Capacity With Guests*

NOTE: Registration will show as "FULL" when this number is reached.

Event 5 - How many guests can each registrant bring?*

(i.e. If you only want the registrant to attend solo this field should be '0')

Event 6

Enter the information below for your second event.

Event 6 Type*

Event 6 - How will you host the virtual event?*

Event 6 - Zoom link:*

Event 6 Name:*

Event 6 Date:*

Event 6 Start Time:*

Event 6: Is the check-in time different than the start time?*

Event 6 Check-In Time:*

Event 6 End Time:*

Event 6 Registration Deadline:*

This is when the events registration window will close. Guests will no longer be able to register for the event. (i.e. close registration 48 hours before event begins)

Event 6 Location:*

Building and Physical Address

Event 6 Total Capacity With Guests*

NOTE: Registration will show as "FULL" when this number is reached.

Event 6 - How many guests can each registrant bring?*

(i.e. If you only want the registrant to attend solo this field should be '0')

Post Event Survey

Here is what we need for your request.

Do you want to make any updates to the post-event survey previously used or add a post-event survey if one was not used previously?*

Do you have access to review your previous post-event survey?*

Be sure to check the previously used survey to ensure no information is out-of-date.

List or upload all of the questions you would like included in the post-event survey:*

Upload questions you would like included in the post-event survey:

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 250 MB.

Any other information we should know about the event? (optional)

Tour Guides

Tours are 75 minutes (1hr15min) and do not include housing. We will try our best to recruit as many tour guides as possible for your event but we cannot make any guarantees, especially for weekend events or events occurring after 5:00 PM. If you are requesting a tour on a weekend or after 5:00 PM it is your responsibility to make sure the buildings you would like shown on the tour are unlocked. Please request tour guides at least two weeks in advance.

How many tour guides would you like for your event?*

We recommend 1 tour guide for every 10 guests.

What time should tour guides arrive?*

Where would you like tour guides to meet you?*

Day-of contact name*

This is important should we need to reach someone the day of the event.

Day-of phone number*

This is important should we need to reach someone the day of the event.

Where would you like the tour to end?*

Any other details for your tour guide request? (optional)

Event Invite Email and/or Event Reminder Email

Here is what we need for your request.

Event invite Email Subject Line*

We can create one for you or if you want something specific, let us know. (i.e. "The Fall Career Expo Is Just One Week Away, Tommy!")

Who are we sending this invite to?*

The more details the better. (i.e. High school seniors who live in Colorado and have not yet applied to Mines)

What email address would you like replies to go to?

For departments this is typically your general email unless we determine the admissions email may be best. For admissions staff, you can leave this blank as we will default to the general inbox.

Indicate the date in which you would like the invite email sent.

leave this blank if you would prefer admissions to send on the date that strategically makes the most sense.

Give us the details on what the invite should say ...or upload a document with the details below.**

Event invite: Upload a Word or PDF document with your tracked changes below. (optional)

Accepted file types: pdf, docx, docm, doc, Max. file size: 250 MB.

Would you like an agenda to be included in the invite email.

An agenda can be attached or we recommend linking to an agenda webpage so that it up-to-date and easy to change.

Agenda Link

paste in the URL link to the webpage where an agenda can be viewed or upload below.

Event invite: Upload PDF agenda.

Accepted file types: pdf, Max. file size: 250 MB.

Upload any headers, logos or signatures you would like use in the event invite. (optional)

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 250 MB.

Would you like a second email sent to serve as a reminder email?*

We will adjust some of the language and subject line to reflect the best for a second send. Please note their also must be enough time for a second email to send.

Please indicate the date in which you would like your event reminder email sent. (optional)

leave this blank if you would prefer admissions to send on the date that strategically makes the most sense.

YOU SELECTED WEBSITE UPDATE

Here is what we need for your request.

Type of website update*

Which Page?*

Paste in the URL (i.e.https://gradprograms.mines.edu/programs)

Quick Description To Understand The Edit Needed:

(i.e. The deadline is incorrect, the page uses an old layout, the logo is incorrect)

What does the page say currently?

copy and paste the paragraph, date, or section that needs updated

What should it say?*

copy and paste the paragraph, date, or section that needs updated and make your changes.

Tell us about your page refresh request:*

Any details or information that may need added, changed, etc

Tell us about the new page needed:

(i.e Any details, goal, what should appear on the page, etc.)

Upload Website Update Document

Accepted file types: pdf, doc, docx, docm, jpg, png, Max. file size: 250 MB.

YOU SELECTED OREDIGGER CHECKLIST UPDATE

Here is what we need for your request.

Which area of the checklist should be updated?*

What does the checklist say currently?*

What should the checklist say?*

Put in what it should say with your revisions/updates.

YOU SELECTED SWAG REQUEST

Here is what we need for your request.

What is the swag needed for?*

(i.e. Engineering conference in Texas, college fair in Denver, Combined information session, etc)

Which items do you need?*

Swag

Print Materials

List Swag Items Needed

Please list desired items and quantities here. Availability will depend on program, purpose, and qty available.

List Print Materials Needed

Please list desired items and quantities here. Availability will depend on program, purpose, and qty available.

What date do you need the swag/publications by?*

List any details or special instructions.

The more details the better (i.e. tell us the location where you would like the items delivered if we are shipping etc.)

Upload swag/publication information details or image

Accepted file types: pdf, doc, docx, docm, jpg, png, Max. file size: 250 MB.

Review/Edit My Materials

Use this option to have the Marketing Team review and/or edit materials you have created for a variety of audiences. Materials are reviewed for brand alignment, tone of voice, grammar, and other factors. The Marketing Team reserves final authority on edits and changes.

YOU SELECTED REVIEW MATERIALS

Here is what we need for your request.

Tell us the audience and what this is for:*

When do materials need to be reviewed by?*

Please note: this is different than your deliver date. Please allow enough time for review prior to printing and stuffing for events.

Give us the link to access your material/s or upload a copy below:

Upload a copy of your materials below.*

Accepted file types: docx, doc, pdf, Max. file size: 250 MB.

Disclaimer: We reserve the right to edit and/or change the content submitted to ensure brand standards, align with admissions goals and to support Mines’ values and mission. You may also see content changes based on marketing best practices and for clearer communication to audiences. Communications are scheduled with consideration to all messages being distributed which may impact send dates and/or timeline. The admissions communications team will work to suggest alternative communication methods if appropriate and to meet all deadlines as requested.