Student Financial Responsibility Agreement

Late Fees 

• Any unpaid balance as of 4 PM MST on the first business day following Census Day will be assessed a 1.5% late fee.
  • An additional 1.5% late fees will be assessed each month thereafter for any unpaid balance on the student’s account.

Holds

• If the student remains to have an unpaid balance, a hold will be placed to restrict the student from the following access:
  • Registration for future courses
  • Release of any transcripts and diploma
  • View grades on current courses

Returned Payments

• A returned check fee in the amount of $35.00 will be added to the student’s account for any check, electronic check, or card payment returned by the financial institution for any reason on payments made toward the student’s account.
• The student must remit payment for the original payment amount and the additional returned check fee in the form of a certified fund (e.g. Cashier’s Check, Money Order, Cash).
• If the student account has exceeded 3 returned payment items, the student will not be able to make any future personal payment options (e.g. Paper Check, Electronic Check, Card). The student must remit payment in the form of certified funds.

Collection Agency

• Accounts not paid in full by the payment deadline (the day after Census Day) of each semester will be considered past due. Holds will be placed on past due accounts that will prevent registration, transcripts, diplomas, and access to other student records.
• Accounts not paid in full at the end of each semester are considered delinquent. Delinquent accounts will be turned over to a collections agency in accordance with Colorado law and all collections fees and costs will be added to the account balance with the collection agency. The collection agency may report delinquent accounts to the national credit bureau.
• As an agency of the State of Colorado, Mines has the authority to intercept state income tax refunds or other funds due from the State of Colorado for debts owed to the state.
• Students whose accounts have been sent to a collection agency must pay their balance in full and prepay for any subsequent semester before registration will be allowed.
• Any students whose debt to Mines has been written off due to bankruptcy discharge will be required to prepay for the future semester before registration will be allowed.

Student’s Account

• Students must ensure that their contact information is up to date on their Trailhead account. 

Communication

• All student statements (eBill Statement, 1098-T Forms) will be released electronically to the student’s trailhead account.
• All correspondence from Mines will be sent electronically to the student’s Mines e-mail account. The students will be responsible to read notifications sent from Mines on a timely basis.
  • In some situations, Mines may send communication to the student by telephone or postal service.

 1098-T

• For each year that the student has reportable transactions at Mines, a 1098-T will be released to the student electronically on the trailhead.